11 Best HR Payroll Solutions In 2024 | When I Work (2024)

by

Noelle Forseth

Investing in the right HR payroll solution is a smart move for any business owner aiming to accurately process payroll. In this article, you’ll explore the top HR payroll solutions of 2024 and learn about the best tools to manage your human resources and payroll systems.

Here are the key things to know about HR payroll solutions:

• Comprehensive reporting, time-tracking, and employee self-service options, makes operations more efficient by streamlining tasks and minimizing errors.
• Data analytics in payroll solutions give you actionable insights. This allows you to make informed decisions.
• Some options allow you to customize the software to support your company’s needs.
• Payroll solutions can help you support remote work by offering features like mobile access and secure online document submission.
• Looking at the available pricing plans helps you balance all your business needs.

Table of contents

• Benefits and features to look for in HR payroll solutions
  • 1. Comprehensive functionality
  • 2. Analytics for informed decision-making
  • 3. Employee self-service
  • 4. Customization for unique business needs
  • 5. Support for remote workforce
• HR payroll software comparison table
• Top 11 HR payroll solutions
  • 1. When I Work
  • 2. Patriot Software
  • 3. QuickBooks
  • 4. Oracle PeopleSoft HCM Payroll
  • 5. UKG
  • 6. Rippling Payroll
  • 7. Gusto
  • 8. Multiplier
  • 9. PayChex
  • 10. Insperity
  • 11. Deel

Benefits and features to look for in HR payroll solutions

As workplaces become more flexible, companies need to change how they approach administrative tasks. With HR payroll solutions, you should focus on features beyond basic payroll processing. Here are some of the benefits and features you should look for in HR payroll solutions:

1. Comprehensive functionality

Beyond basic payroll processing, a comprehensive payroll solution includes reporting features, time-tracking tools, and direct deposit capabilities to help you out. This toolset gives you a centralized platform for managing many HR tasks.

2. Analytics for informed decision-making

Advanced analytics helps you to find clear insights from payroll data. As a result, you can predict trends and address challenges before they become a problem.

3. Employee self-service

Self-service features empower employees to access pay stubs, update personal information, and manage tax forms on their own. This reduces your administrative burden by allowing employees to manage payroll-related tasks themselves.

4. Customization for unique business needs

Customizing a payroll solution according to your specific business needs is crucial. From adapting to unique payroll rules to creating reports, customization ensures the HR payroll system aligns with your company’s needs.

5. Support for remote workforce

In the era of remote work, HR payroll solutions need to cater to the needs of a dispersed workforce. Mobile access, shift tracking, remote clock-ins, and secure online document submission promote remote communication and collaboration. This supports effective payroll management regardless of the physical locations of your employees.

HR payroll software comparison table

Here are some of the key factors to consider when evaluating payroll software.

Related: Homebase vs When I Work and Deputy vs When I Work.

Top 11 HR payroll solutions

Here are the Top 11 HR Payroll Solutions for comprehensive workforce management:

1. When I Work

Rating: 4.3/5 on G2
When I Work stands out as a top-tier HR payroll software with an impressive user satisfaction record.

Key features:

• When I Work offers a full service payroll management solution – no more time-consuming calculations or hours spent on payroll.
• Automated payroll reporting streamlines processes, providing real-time processing and eliminating manual calculations.
• Automatic W2 form generation and detailed payroll summary reports simplify data management and reporting tasks.
• You can build comprehensive work schedules with Auto Scheduling.
• You can manage labor budgets smarter with user-friendly tools.
• Comes with a unique time clock app featuring GPS for precise clocking in and out on various devices.
• Recognized for the Fastest Implementation by G2 Crowd in 2023.
• Acclaimed as the HR Scheduling Leader by Crozdesk in 2023.

Pricing:
The pricing options include Essentials at $1.50 per user, Pro at $3.00 per user, and Premium at $5.00 per user.

2. Patriot Software

Patriot Software offers comprehensive solutions for streamlined HR payroll processes.

Key features:

• You can pay your employees as frequently as needed without incurring more charges for extra payroll runs.
• Provides a time-saving workflow. This helps you to adjust employee hourly pay rates during payroll without requiring cancellation or leaving the page.
• One potential downside is that Patriot only pulls funds from one bank account. This may challenge businesses with multiple divisions or departments that prefer to manage payrolls from different bank accounts. It’s essential to consider this aspect based on the specific banking needs of your organization.

Pricing:
Patriot’s Basic Payroll allows you to run payroll and manage payroll taxes at $17/month plus $4 per employee or 1099 contractor.

3. QuickBooks

QuickBooks offers a payroll solution to streamline payday processes, track time, and manage HR functions.

Key features:

• Ability to monitor employee hours, establish payment schedules, and utilize free direct deposit for employee payments.
• The software automatically updates tax tables and codes at the beginning of each new tax year.
• Despite its functionality, some users note that QuickBooks may feel clunky and less user-friendly. This could mean that you would need machines with larger hard drives for the software to run well.

Pricing:
The pricing options include Payroll Core + Simple Start at $37.50 per month, Payroll Core + Essentials at $52.50 per month, and Payroll Premium + Plus at $85 per month.

4. Oracle PeopleSoft HCM

Oracle PeopleSoft Payroll Interface is a table-driven export and import engine that facilitates data exchange between PeopleSoft HCM and third-party payroll systems.

Key features:

• This solution is a suitable tool for expense and time reporting. It records and tracks timesheets and expense details.
• Beneficial for a large employee group. It covers payroll, purchasing, timekeeping, HR data, and learning classes.
• The solution’s substantial licensing, implementation costs, and ongoing maintenance expenses may pose accessibility challenges for organizations with limited budgets.

Pricing:
The pricing for Oracle software includes a component license fee of $225.00 for payroll, with an additional $70.00 for the interface.

5. UKG

UKG’s payroll solution is known for being flexible, automated, accurate, and engaging.

Key features:

• It supports compliance, allowing organizations to control, run, and automate payroll according to their needs.
• You can immediately access pay information and projections from any location.
• On the potential downside, users have reported challenges with its lack of a single unified system, difficulty setting it up, and an (at-times) tricky dashboard.

Pricing:
Pricing details are not listed on the company website.

6. Rippling Payroll

Rippling is an advanced payroll solution that seamlessly syncs all your HR data with payroll.

Key features:

• Rippling accurately calculates and files payroll taxes with federal, state, and local agencies, accommodating employee relocations.
• The mobile app lets your employees access pay stubs, request time off, and view W-2s conveniently.
• Investments in all services are required to maximize the system’s capabilities, which may lead to higher costs.

Pricing:
Rippling starts at $8 per month, per user.

7. Gusto

Gusto is a fast and accurate payroll solution that offers some additional features, like time tracking.

Key features:

• Gusto offers unlimited payroll runs for no extra cost.
• The platform automatically files your payroll taxes.
• Gusto may not be the right fit if your payroll process involves significant, complex issues. It also has limited types of earnings codes.

Pricing:
The Simple plan costs $40 per month, the Plus plan is $80 per month, and the Premium pricing is exclusive and available upon request.

8. Multiplier

Multiplier is a global payroll solution that allows you to run payroll in 150+ countries on one compliant platform.

Key features:

• You can employ, onboard, pay, and manage global talent seamlessly without geographic limitations.
• The payroll functionality is accessible from anywhere, enabling timely payments in the currency of your choice.
• Some users have reported slow customer service, which can sometimes be frustrating.

Pricing:
The full-time employee plan for any country starts at $400 per month, and the freelancer payroll plan starts at $40 per month.

9. Paychex

Paychex is a comprehensive payroll solution designed for small and mid-size businesses.

Key features:

• Boasts 200+ compliance experts to monitor ever-changing laws and regulations.
• Assists in calculating, paying, and filing payroll taxes.
• Paychex does not integrate with third-party aggregators and is considered to be on the pricier side.

Pricing:
Available on request.

10. Insperity

Insperity is a full-service Workforce Optimization® solution facilitating payroll processing, HR-related administrative tasks, and routine employee paperwork.

Key features:

• Timely and efficient payroll processing for direct deposit, payroll debit card, or e-paystub.
• Administers simple payroll tax filing on wages, including W-2s and W-4s.
• Users have reported issues with requesting future time in the system.

Pricing:
Specific pricing details are not available on the website.

11. Deel

Deel provides an in-house global payroll solution for direct employees, employer of record (EOR), and contractors.

Key features:

• It covers visa support, PTO, and expenses.
• It handles payslip creation and filing to local authorities. Deel also ensures compliance with onboarding and offboarding.
• The cost per head is considered high.

Pricing:

• EOR starts at $599 per month.
• Contractors start at $49 per month.
• Custom plans are also available.

Streamline payroll, employee scheduling, and more with When I Work

In this in-depth assessment of prominent payroll solutions, When I Work stands out. It offers your team unique benefits for HR professionals, including a full service payroll solution alongside a GPS-integrated time clock for precise attendance tracking that eliminates the need for paper time cards.

Affordable and feature-packed, When I Work streamlines payroll and employee scheduling so you can focus your time on what matters.

Learn more about pricing today, and experience the difference of When I Work!